Invoicing | Last updated: 3. September 2024

10 questions to consider before choosing an invoice software

Recently started a new business and have to choose an invoice software? Here are 10 things you need to think about before you’re deciding on one.

There are a lot of invoicing software options available, making it challenging to decide on the best one. This decision can be especially difficult for startups with limited cash resources. In this article, we will show you some questions you should ask yourself before deciding which invoice software is right for your business.

Create free invoices with Conta

Say goodbye to the hassle of creating invoices!

Conta streamlines the process, allowing you to breeze through it in under 2 minutes. Just input customer details, along with product and price information, and send your professional invoice swiftly.

How to choose the right invoicing software

Here are some important question to ask yourself:

1. What are my business needs?

Think about the size and requirements of your business. Do you need software that can handle a high volume of invoices? Are you looking for features specific to your industry? Which price are you looking to pay for a system?

Depending on the size and assets of your business, there are several factors to take into account. It’s important to research and find software that can efficiently manage a high volume of invoices, especially as your product or service sales may grow over time. If you don’t want to spend a lot of money on invoicing software, Conta might be the right one for you. With Conta, you can send unlimited invoices for free.

2. Is the software user-friendly?

You may use invoicing software for the very first time in your life, and it’s important that you understand how to use it and that the language in the system is understandable. You should ask yourself these questions:

Does the software seem easy to use?
Does it have an intuitive interface that requires minimal training?
Does the invoicing provider have articles or how-to pages that are easy to understand, in case you are stuck?

Conta provides both helpful articles and help pages to make you an expert on using the software.

3. What features does the software offer?

Identify the key features provided by the software. Does it offer recurring invoices, automated payment reminders and free support? Find out what matches your business and what you need. There may be things that you don’t need as well.You may have questions when starting to use invoicing software.

With Conta, you benefit from free, unlimited support. Recurring invoices and payment reminders are also launching soon.

4. What are the costs and pricing structure?

As a business owner, you might want to spend money on other things like invoicing software. Research different invoicing softwares and evaluate their price models. Is there a subscription fee, one-time purchase costs, or pay-per-invoice charge? Are there any hidden additional costs for extra features?

In Conta, you can register unlimited invoices, users, customers and products entirely for free!

5. Is customer support available when needed?

Consider the level of customer support provided. Is the support available via phone, email or live chat? Are there any comprehensive resources like tutorials and FAQs? It’s good to know that help is always available, no matter how big or small your question may be.

It’s easy to get help in Conta:

Help pages
Sign in and choose MENU > CONTACT SUPPORT for contacting us
Read your FAQs

6. Is the software secure?

Another important factor to consider is if the software is secure. You want your information to be safe, and only available for you and your coworkers. Does the invoicing software have secure access control to protect sensitive information? In Conta, you can protect your account with two-factor authentication.

7. What are the customization options?

Look into how customizable the invoice software and template can fit your branding. Can you add your own logo? Can you add personalized messages? These are important things, as customizing your invoices can help make a lasting impression on your customers and ensure they remember your business.

In Conta, you can add your own logo to every invoice, and add a personal message to every customer.

8. Is there a trial period or demo available?

It can be a good thing to test out the system before you decide to go for it. Look for a free trial to demo to test the software functionality and ease of use before committing. This can help you determine if it meets your business’s needs.

9. Does the software support mobile invoicing?

It can be valuable to look for a software solution that offers a mobile app for on-the-go- invoicing. This can be helpful if you run a business with mobile operations or remote working.

Conta offers free mobile invoicing. Create invoices and keep track of payments from your phone or tablet. Mobile invoicing lets you keep on top of your sales easily.

10. Does the invoicing software provider offer additional useful tools?

You should also consider whether the invoicing software provider offers other valuable tools beyond invoicing, preferably without additional cost. Utilizing a provider that offers a comprehensive suite of features can streamline your business operations and reduce the need for multiple software solutions.

Some useful, free tools:

Create invoices for free

By asking yourself these ten questions and thoroughly evaluating invoicing software options, you can make an informed decision that enhances your invoicing.

Running a business can be hard. That’s why we’ve made our invoicing software free of charge. It’s simple and intuitive, and you can make an invoice in just a few minutes. We are trusted by more than 60 000 businesses worldwide, and have a 4,5 star rating on Google.