Free payslip template 

Component of a payslip template

A payslip must include

• Employer’s and employee’s name
• Employer’s organization number
• Pay period
• Date of payment
• Gross and net pay
• If the employee is paid an hourly rate:
  • The ordinary hourly rate
  • The number of hours worked at that rate
  • The total dollar amount of pay at that rate
  • Any loadings, allowances, bonuses, incentive-based payments, penalty rates, or other paid entitlements that can be separated from an employee’s ordinary hourly rate
• The pay rate that applied on the last day of employment
• Any deductions from the employee’s pay, including:
  • The amount and details of each deduction
  • The name, or name and number of the fund/account the deduction was paid into
• Any superannuation contributions paid for the employee’s benefit, including:
  • The amount of contributions made during the pay period (or the amount of contributions that the employer intends to make)
  • The name, or the name and number, of the superannuation fund the contributions were (or will be) made to

While showing leave balances is best practice, it’s not legally required. However, employers must provide leave balances upon request.

Download payslip template

Download our free payslip template for Microsoft Excel and Google Sheets.

Using the payslip template

1. Customise the template: Tailor the template to match your company’s payroll system, adjusting for payment frequency, tax deductions, and any unique benefits or allowances.
2. Input employee data: Gather accurate information such as personal details, hours worked, gross pay, deductions, and net pay, then enter it into the template’s designated fields.
3. Calculate deductions and net pay: Utilise built-in formulas in the template to accurately compute taxes, social security, and insurance premiums, ensuring compliance with current regulations.
4. Review and verify: Double-check the payslip for accuracy, ensuring all information, including gross pay, deductions, and personal details, is correct before finalising.
5. Distribute payslip: Once verified, either print or electronically distribute the payslip to the employee, maintaining records for company payroll and compliance purposes.