Payslip template

What is a payslip?

A payslip is a document that outlines details of an employee’s pay each period. It shows the total amount earned, less deductions for things like tax, and includes information such as employee and employer information, gross pay, net pay, tax deductions, and contributions. All employees and workers are entitled to a detailed written payslip – when, or before, they’re paid.

Create a payslip

Component of a payslip

In Australia, a payslip must include:

Employer’s and employee’s name
Employer’s Australian Business Number (if applicable)
Pay period
Date of payment
Gross and net pay
If the employee is paid an hourly rate:
- The ordinary hourly rate
- The number of hours worked at that rate
- The total dollar amount of pay at that rate
- Any loadings, allowances, bonuses, incentive-based payments, penalty rates, or other paid entitlements that can be separated from an employee’s ordinary hourly rate
The pay rate that applied on the last day of employment
Any deductions from the employee’s pay, including:
- The amount and details of each deduction
- The name, or name and number of the fund/account the deduction was paid into
Any superannuation contributions paid for the employee’s benefit, including:
- The amount of contributions made during the pay period (or the amount of contributions that the employer intends to make)
- The name, or the name and number, of the superannuation fund the contributions were (or will be) made to

While showing leave balances is best practice, it’s not legally required. However, employers must provide leave balances upon request.

You can find more information on what you have to include in payslips on this page.

Download template

Download our free payslip template for Microsoft Excel and Google Sheets.

Spreadsheet payslip template

Using the payslip template

To utilise a payslip template effectively, follow these steps:

Customise the template: Tailor the template to match your company’s payroll system, adjusting for payment frequency, tax deductions, and any unique benefits or allowances.
Input employee data: Gather accurate information such as personal details, hours worked, gross pay, deductions, and net pay, then enter it into the template’s designated fields.
Calculate deductions and net pay: Utilise built-in formulas in the template to accurately compute taxes, social security, and insurance premiums, ensuring compliance with current regulations.
Review and verify: Double-check the payslip for accuracy, ensuring all information, including gross pay, deductions, and personal details, is correct before finalising.
Distribute payslip: Once verified, either print or electronically distribute the payslip to the employee, maintaining records for company payroll and compliance purposes.

Advantages of utilising a template

Instant and easy

Create payslips quickly and intuitively with our template.

Customise as you wish

Tailor fields, layout, and design to match your branding and requirements.

Download and print as you need

Access and print payslips as required for your business needs.