With a freelance writer invoice template, you can make an invoice in 2 minutes.
Cut time on admin and spend time writing copy that gets you paid instead!
If you’re unsure about what to charge—check out the freelance hourly rate calculator.
With free invoicing software, most of the job’s done for you.
Your info is added automatically, so all you have to do is enter the customer’s details and your rates. Then send it off.
With invoicing software, you get professional invoices that help you get paid on time.
✔ Copywriters
✔ Bloggers
✔ Resume writers
✔ Grant writers
✔ Report writers
✔ Authors
✔ Technical writers
✔ Academic writers
✔ Travel writers
✔ Speech writers
✔ Ghostwriters
✔ Screenwriters
✔ Proofreaders
✔ Journalists
✔ Editors
✔ Poets
There are many reasons why a good invoicing solution is important.
Get the invoice template that best suits your needs:
Remember to add your logo too. If you don’t have a logo here’s how to make one.
See also: Freelancer invoice example
With Conta, you can create, send, and manage your invoices on all your devices—just sign up for free and download the invoice app.
It’s tailor-made for freelancers.
| Type of project | When to invoice |
|---|---|
| Long-term contract | Usually every month, but you should agree on this with your client. You might also be able to invoice every two weeks. |
| Small standalone project | When you’ve completed the work |
| Large standalone project | Either when you’ve completed the work OR you can ask for part of the work upfront and a final payment at the end. You can even ask for do invoices throughout the project, if your client agrees. |
Usually, companies have a fixed day per month, or several dates per month, where they process incoming invoices. Make sure that you invoice before this date, so that your payment can be processed as soon as possible.
Create free, professional invoices tailored to your brand—and with all the important stuff included
Do your admin when it suits you—away from your desk, in the park, on the beach, in line at the grocery store—and do it for free.
Create as many invoices as you need, complete with your logo, signature, and business details.
You can create an invoice in under 2 minutes. Nobody loves admin, so why not simplify it?
Always be in the know about your outstanding and paid invoices. We’ll let you know if a client is late to pay, so that you can follow up.
Easy and fast tips and tricks to improve your invoicing and get paid faster. Check out how to get paid more as a freelancer.
| Features | Invoice template | Invoicing software |
| Cost | $0 | $0 – Sign up for free |
| Printable PDF | ✅ | ✅ |
| Email to clients | ✅ | ✅ |
| Unlimited invoices | ✅ | ✅ |
| Track sales and sales tax | ❌ | ✅ |
| Save clients and services | ❌ | ✅ |
| Get notified about overdue invoices | ❌ | ✅ |
| Track invoice status | ❌ | ✅ |
| Free mobile app | ❌ | ✅ |
As a freelance writer, you have many options for how to create an invoice. The most common ones are invoice template, invoice generator or free invoicing software.
Invoicing software guides you through all the steps—such as adding your logo, the client’s details and what you’re charging for. Once the invoice is done, you can send it from the invoicing software, or download it as a PDF. Everything is saved in one place, and you can rest assured that you’re on top of your admin.
Try free invoicing software now
That’s a difficult question! The best way to figure out good rates, is to research the industry, look at competitors and what they’re charging and look at statistics, if that’s available.
You can try looking at forums on, for example Reddit, and even asking other freelance writers you find on there.
It’s also important to make sure that you’re earning enough to cover your costs, and to make some profit at the end.
With the freelance hourly rate calculator, you enter how much you’ll be working in a year, a rough estimate of your costs, as well as how much profit you want. The calculator will then tell you the minimum you can charge per hour to earn the profit you’ve specified.
There are also benefits to adopting pricing strategies, especially when you’re just starting out. Check out the ultimate guide to pricing strategies.
Yes, a freelance writer can also be called self-employed, contractor, or simply a freelancer. These terms are used interchangeably about someone who provides services without being employed in a business.
People who are self-employed have usually set up what we call a sole proprietorship, but they can also register a limited liability company.
Once you’ve provided copy to a client, you need to invoice them in order to get paid. As a freelancer you’re not employed in a business, so you won’t receive a salary.
When you invoice you need to ensure that it included all the mandatory information, and that you email or deliver it to your client as soon as possible. The best and quickest way to make an invoice is to use free invoicing software.
If you have an invoice pad—which means a book of invoice forms which creates copies when you write on the top sheet—you can handwrite invoices. The invoices in the pad will have preprinted invoice numbers, which is a legal requirement.
However, in the long-term, this probably isn’t the best solution. You have to spend a lot of time writing invoices by hand, you have to scan the copies and store them somewhere save—since invoices are legal documents—and you have to go through them frequently to check that they’ve been paid or to follow up with the clients about late payments.
Instead, why not try free invoicing software? No commitment, no limitations, and no charge. It’s the quickest and most professional way to create invoices.
What are you waiting for?
Conta is a user-friendly billing solution tailored to the needs of freelancer writers. Spend less time on admin and more time doing what you love.
