Consulting invoice template | Free download for PDF and Word

Why use a consulting invoice template?

As a consultant, you have to bill your clients to get paid for your consulting work. For short-term projects, you can use an hourly rate, while a flat fee might be better for larger projects. Some consultants even work on a retainer basis, billing for a set number of hours or services per month.

A consulting invoice template helps you invoice accurately, look professional, and—most importantly—get paid.

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What are the benefits of a consulting invoice template?

Invoice quickly and easily: With a free invoice template invoicing becomes a breeze. Send an invoice in 2 minutes. Get notified if there’s anything missing on your invoice.
Customizable templates: Add your logo, choose the payment method you prefer, and leave a personal note for your client. With free invoicing software
Professional design: Templates that include everything you need to get paid, and look good, whether you’re sending via email or downloading as PDF.
Automation: Sums and taxes are calculated automatically. Clients and services are saved and can be reused on future invoices.

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Download a consulting invoice template

Download one of our free invoice templates

Pick the template that best suits your needs:

What should a consulting invoice template include?

Your name, business name and contact information
The client’s name and contact details
An invoice number for reference and tracking
An itemized list of the services provided, including the unit price and quantity
The total amount due, including taxes or discounts
Payment terms

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What should a consulting invoice template include?

How to invoice as a consultant

Create your own invoice template

Consultants who want complete control over their invoices, can set up their own custom invoice template in Google Docs, Google Sheets, Excel or Word. However, you have to make sure to include all the necessary information. You can choose the layout, fonts, colors, and more, although it requires more work on your part to start from scratch.

Download a free invoice template

You can download a free invoice template that you can easily customise. The templates are available in a variety of formats, such as PDF, Word, Excel and more, and can be tailored to your needs in a few simple steps. However, it still requires a lot of manual work to set them up, send them to your client, and follow up on invoices.

Use a free invoice generator

With an invoice generator, you can make an invoice for free on a website and download as a PDF. However, there are usually more limitations on invoice generators than on templates. You also have to manually store your invoices somewhere safe, and follow up on overdue payments.

Make it easy with free invoicing software

Free online invoicing software is a great option for consultants and small businesses that want to create and send invoices quickly and easily.

Invoice software stores your information: When you go to create an invoice, your details and your payment method is automatically added. Customers and products are saved each time you send an invoice, so that they can be added to your future invoices with the click of a button. It’s just one way to invoice more efficiently!

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How do I write a consulting invoice?

Our invoice template is easy and intuitive to use. Here’s how to use it:

Add the basics: Start by adding essential information, such as your business name and contact information. Then add the client details, date and invoice number.

List the services provided: Describe each service you provided for the client, including unit price, quantity, and any discounts.

Calculate payment: Once you’ve listed the services you have provided, you can calculate the total cost. With free invoicing software this happens automatically.

Add payment details: Include payment details, such as the due date, acceptable payment methods, information about returns and warranty, and so on. Remember that you can improve the likelihood of getting paid on time by mentioning late payment fees.

Finalize the invoice: Once you’ve included all the necessary information, your invoice is ready to be sent to the client. Make sure to look over it one last time to avoid any errors. This is what to do if you’ve made an invoice mistake.

Consulting invoice template vs. free invoicing software

Features	Invoice template	Invoicing software
Cost	$0	$0 – Sign up for free
Printable	✅	✅
Email to clients	✅	✅
Unlimited invoices	✅	✅
Track sales and sales tax	❌	✅
Save clients, products, and services	❌	✅
Get notified about overdue invoices	❌	✅
Track invoice status	❌	✅
Add business partners or accountants as collaborators	❌	✅

What are you waiting for?

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Conta is a user-friendly billing solution tailored to the needs of consultants. Spend less time on administrative tasks and more time on work that matters.