Free hotel bill format for hotels in the US

Free hotel bill format for hotels in the US

Why is a hotel bill format important for hotels? ๐Ÿจ

  • Accurate: Invoicing software software will calculate the sums and tax for you, reducing the risk of human error. The templates include everything you need to request payment from guests.
  • Professional: A well-designed template can help enhance your hotel’s brand and leave a lasting positive impression on guests.
  • Easier follow-up: You’re busy keeping guests happyโ€”of course you don’t want to think about invoicing and following up on late payments. Create invoices fast and automate the follow-up.

Conta was made for hotels and the hospitality industry. It’s completely free to use, and you can make professional invoices that include everything you need to request payment from guests.

Is an invoice template the best way to make an invoice?

A standard invoice template for Excel or Word can be a good solution if you need to send one or two invoices, but invoicing software is the best long-term solution. Studies show that businesses can save โ‚ฌ3 and 30 minutes per invoice by using a digital solution. It’s an investment in your business and your brand,

Invoicing software also makes it easier to keep track of your hotel’s cash flow. Youโ€™ll get notified about overdue invoices, and you can see how much youโ€™ve invoiced for and who your recurring guests are.

Download a free hotel bill format

Free invoicing software

Hotel bill format example

Microsoft Word

Download template

Microsoft Excel

Download template

What should a hotel bill format include?
  • The hotel name and contact information
  • The hotel logo
  • The guests’ name and contact details
  • An invoice number for reference and tracking
  • The date the invoice was issued
  • The room type, the price per night and the amount of nights
  • Any other costs, such as WiFi, use of the minibar, room service, late checkout or access to the spa
  • The total amount due, including taxes or discounts
  • Payment terms, including a due date
What should a hotel bill format include?

Why use the hotel bill format from Conta?

Free invoicing

Send an unlimited amount of invoices for free. Say goodbye to costly invoicing software forever!

User-friendly and fast

Just fill in your details in the template and let the software take care of the rest, whether you’re a small botique hotel or a large hotel chain.

Improve hotel cash flow

Send invoices fast, and get paid faster. Recurring invoices and automated payment reminders make your workday much easier.

The difference between an invoice template and free invoicing software

FeaturesInvoice templateFree invoicing with Conta
Cost$0$0 – Sign up for free
Printableโœ…โœ…
Email to clientsโœ…โœ…
Unlimited amount of invoices
โœ…โœ…
Track sales and sales taxโŒโœ…
Send automatic payment reminders to guestsโŒโœ…
Recurring invoicingโŒโœ…
Easy follow-upโŒโœ…
Add more users, such as an accountantโŒโœ…

FAQ

Frequently asked questions

What is a hotel bill format?

A hotel bill format lets hotels request payment for guests who’ve stayed at the hotel. The hotel bill format includes fields for entering room details, costs, information about other services you’ve provided, the hotel’s information, and the guests’ information. It also includes information about how the guest should pay you, and the due date for the payment.

See an example of a hotel bill.

Why use Conta’s hotel bill format?

The free hotel bill format from Conta is easy to use and includes everything you need to request payment from your guests. The professional layout and concise design leaves guests with a good impression.

What is a hotel bill called?

A hotel bill is usually just referred to as a hotel bill, but it can also be called a hotel invoice. They’re the same thing.

How do you present a hotel bill to a guest?

You can save the invoice as a PDF and print it, put it in an envelope and give it to the guest when they check out. You can also send the hotel bill online via email.

How do I make a hotel bill in PDF?

You can create a PDF hotel bill with an invoice template or with free invoicing software. However, if you use invoicing software you can get your billing done quicker. The follow up work is also easier: You’ll get notified as soon as an invoice is overdue. This makes it easier to ensure that you get paid on time.

See also: Why invoice software is better than invoice templates

What are you waiting for?

Get started with free invoicing

Conta is a user-friendly billing solution tailored to the needs of hotels managers and staff. Spend less time on administrative tasks and more time running your hotel.