Free hotel bill format | Word, Excel, PDF template

Free professional hotel bill format in your preferred format

When running a hotel, it’s important to have options! With Conta, you can invoice guests online or use one of our customisable templates made for Word, Excel, Google Docs, Google Sheets, and PDF.

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Free professional hotel bill format in your preferred format

Create an invoice in 2 minutes

You’re busy keeping guests happy—of course you don’t want to think about invoicing and following up on late payments. With an easy-to-use invoice generator, you can create invoices fast and automate the follow-up.

Tired of billing systems that are difficult to use, lack important features, or that are too expensive? With the free invoice software from Conta those worries are a thing of the past. Conta was made for hotels and the hospitality industry. It’s completely free to use, and you can make professional invoices that include everything you need to request payments and document stays at your hotel.

Create free invoices

Download the free hotel bill format

Download hotel bill templates

Make a hotel invoice in 4 easy steps

Download the template
Enter the hotel details, the client details, and the costs
Send or print the professional invoice
Get paid quickly and easily

What should I include in a hotel bill format?

There are some key elements that you have to include in order for the bill to be valid:

The word “invoice” at the top
The hotel logo
The hotel name, address and contact details.
The guest’s name, address and contact information
A unique invoice number
The date the invoice was issued
The date the invoice is due
The room type, the price per night and the amount of nights
Any other costs, such as WiFi, use of the minibar, room service or access to the spa
Tax rates and the tax amount
The total amount due
Payment terms, such as cash, check, credit card or bank transfer

See an example of a hotel invoice.

3 main advantages of using a hotel bill format

Accuracy: Invoice templates for Excel will calculate the sums and tax for you, reducing the risk of human error
Professionalism: A well-designed template can help enhance your hotel’s brand and leave a lasting a positive impression on guests.
Easier accounting: Invoices generated from a template can easily be stored for future reference. They also include all the necessities to be able to bookeep correctly.

Why you should choose Conta for your hotel bill format

Free invoicing

With Conta, you can create an unlimited number of free invoices. Download as PDF or send the invoice to your guest directly.

Easy to use

Even if you’re new to invoicing, Conta is easy to use. It helps you fill out all the required information and saves hotel and guest info for future use.

Automation

Tax calculations, recurring invoices, and payment reminders – it’s all done automatically!

Comparison of invoice template and online invoicing

Features	Invoice template	Free invoicing with Conta
Cost	$0	$0 – Sign up for free
Printable	✅	✅
Email to clients	✅	✅
Unlimited amount of invoices	✅	✅
Track sales and easy taxing	❌	✅
Send automatic payment reminders to guests	❌	✅
Recurring invoicing	❌	✅
Easy follow-up	❌	✅
Add more users, such as an accountant	❌	✅

Hotel bill format online

Streamline your invoicing process with free online software. Take advantage of recurring billing, automatic payment reminders, and the ability to copy invoices. Access your invoices from anywhere and never miss a deadline with automatic reminders. Try Conta today for efficient and professional invoicing.

Create free invoices now

Last updated: 7. February 2025 Free hotel bill format for hotels in India