Template for hotel bill—with an example

Creating accurate and professional hotel invoices is important to efficiently manage your business. Our guide will help you understand what to include in a template for hotel bill, how to make one, and best practices.

A hotel invoice is a billing document with detailed information about rooms or services provided to a customer. When you’re creating a hotel invoice, it’s important to use clear and accurate descriptions so that customers understand the bill and what they’re paying for.

With a professional-looking invoice, you can accurately bill your customers and maintain a professional image. This will also help with customer satisfaction.

Are you going to make a hotel invoice? Let’s look at what you should include.

What to include in a template for hotel bill

A well-structured invoice is essential for hotel owners who are renting out rooms. It helps you keep track of your income and do your accounting and bookkeeping. This not only reduces stress but also guarantees a smooth financial operation. Here’s what to include:

Seller and buyer information

The first section of your invoice should include information about the buyer and the seller, including the buyer’s address, email, and phone number, as well as your business’s details. The header of the invoice should have the date the bill was issued and a unique invoice number. You should also include the dates the services were provided.

Including a logo on the top, adds a personal touch and makes the invoice look more professional.

Use our free hotel invoicing template

Description of services

This section outlines all the services you provided at your hotel. In the description column, give a brief explanation of each service. In the rates column, list your price for each service or each room. Add any discounts if applicable. The subtotal column should show the total cost for each service. Keep these sections clear and simple so your customers can easily understand the charges.

Read also: Is it mandatory to send an invoice?

Total cost

Directly below the description of services, you should calculate the total cost for the room or services provided. If there are any additional taxes and fees, make sure to list them clearly alongside the total cost. With Conta’s free hotel invoice template, it’s easy to calculate the total cost.

Additional information

At the bottom of the invoice, list all the payment options and terms for your contract. Also, briefly mention any extra charges, service fees, warranties, or late payment fees.

Best practices for hotel invoices

Now you know what goes into a template for hotel bill. Here are some extra tips to help you create one:

• Provide multiple contact options for customers who may have questions about the invoice.
• Use professional and easy-to-read invoice templates, like those available on Conta.
• Clearly list any additional costs, like late fees and taxes, separately.
• Make sure your invoice matches all the terms set out in the client’s initial agreement.

Read also: How to make a professional-looking invoice

How to make a hotel invoice and template

It’s very easy to get started with creating invoices for your hotel. Conta offers both free invoicing templates and free invoicing software. The template can be a good solution if you’re making a couple of invoices here and there.

If you’re creating a lot of invoices, it’s a good idea to create a free account in Conta’s software to keep track of your invoices. Using invoice software will save you a lot of time because it’s quick to fill out the required fields, and you can save customers and products for future use.

Create a free account