What is an electronic archive

An electronic archive is a place where you can safely store your documents online. There are many benefits to keeping your documents online.

When you run a business, an electronic archive is usually used for contracts, invoices and terms and conditions. 

What are the benefits of using an electronic archive?

There are many benefits to having your files saved online rather than in boxes or folders: 

• Your documents are safe from fire, water, and theft. If you use a reliable company, such as Google or Dropbox for storing your documents, there are safety measures in place so they won’t get deleted or stolen. 
• They’re easily accessible. On the go? No problem, just use your phone or laptop to access your documents.
• You save space. This is especially useful if you’re working from home.
• You don’t risk documents disappearing when an employee moves on to another company, you lose your backpack or your laptop breaks down. 

You can also sign documents online, using reliable providers such as Adobe. They’ll then store your files along with a log, so you can see when it was sent, when it was signed and who signed it.

Going from physical to digital archives

These days, many companies with physical archives are realizing the advantages of going digital, and moving their files into the cloud. Electronic archiving is becoming increasingly popular because it’s more efficient and secure, though there are some who still prefer paper records.

More companies are now using cloud-based invoicing software as well, which means they can send invoices directly from the software to their client’s email and easily store and access all their invoices online. 

With the ffree invoice software from Conta, you can get started with electronic archiving too. Sending invoices electronically also has many advantages, such as the possibility of getting paid faster.

Why not try it out today?