Sales invoice template

Sales invoice template

Download our free sales invoice template

Although invoicing is easier with free invoicing software,  some business owners prefer using an invoice template. The main benefit of using an invoice template is that you can tailor invoices to your business needs. A limitation, however, is that invoice templates can be time-consuming to use: You will have to send the invoices and follow up on late payments manually. In invoicing software, on the other hand, invoicing is even easier and you can automate repetitive tasks such as emailing invoices and send late payment reminders.

Download a template

Download our free sales invoice template

How do I make a sales invoice?

Our free invoice templates are the ultimate solution for contractors of all shapes and sizes. With our templates, you can create professional-looking-invoices with ease and tailor the format to suit your business needs.

Here is what sets our templates apart:

Available in various formats

Online invoicing

Invoice example

Microsoft Word

Word Invoice Template

Download template

Google Docs

Download template

Sales invoice format templates

Our designers have created invoice templates in all the most popular formats. If you want the template to help you with calculations, we suggest that you download one of our spreadsheet templates – Microsoft Excel or Google Sheets.

Below is a list of invoice templates and tools you can use for free:

Sales invoice format templates

This should be included in a sales invoice

A sales invoice needs to have a few key elements in order to be accepted as valid. You should make sure the items in your invoice are included in the following list:

πŸ’‘ PRO TIP: Include a line on your invoice warning of potential late payment fees. This can considerably improve your chances of getting paid on time because consumers are more motivated to pay the invoice as soon as possible when they are aware of the repercussions of delaying payment.

What are the alternatives to using an invoice template?

Online invoicing software is a great choice if you are seeking an alternative to invoice templates. You can simply create, send, and manage invoices using invoicing software. Details like invoice numbers and dates are automatically filled out, saving you time and lowering the possibility of mistakes. After your invoice is finished, you can send it immediately from the software without any manual input.

Invoicing software can also assist you in streamlining your business operations. For instance, many systems enable you to set up recurring bills for subscription services and send consumers automated payment reminders. Invoice templates are great if you only need to create one invoice or two, how ever if you plan to send more invoices we highly recommend using an invoice software.

In the following table, we compare invoice templates and our free invoicing software:

FeaturesInvoice templateConta invoicing
Cost$0$0 – Sign up for free
Email to clientsβœ…βœ…
Track sales and sales taxβŒβœ…
Customer managementβŒβœ…
Send automatic payment remindersβŒβœ…
Recurring invoicingβŒβœ…
Track invoice statusβŒβœ…
Add business partners or accountants as collaboratorsβŒβœ…

Frequently Asked Questions

What is a sales invoice?

A sales invoice is a document that includes information on the products, prices, taxes, and discounts in a sales transaction. It can be used for payment requests and as evidence of purchase and serves as a record of the transaction for the vendor and the customer.

What is the difference between a sales invoice and an official receipt?

Sales invoices and official receipts are used for accounting and record-keeping, but their functions differ. A sales invoice summarises the sale with details about the products, prices, taxes, and discounts. An official receipt, on the other hand, proves that a payment has been made with information on the transaction date, amount, and payment method.

How do I make a sales invoice?

You can create a sales invoice by using an invoice template and customizing it using word processing or spreadsheet software, or by using free invoicing software that automates the process. One example of free invoicing software is Conta.