The 5 best invoice creators in 2023 (Free and Paid)

Looking for an invoice creator? In this guide, we’ll compare some of the most popular invoicing apps of 2023.

Invoicing is an essential part of running a successful business. Although it may be time-consuming, invoice creation software can help you win back valuable time and get paid faster. 

Choosing the right software isn’t necessarily an easy task. Even though price is an important factor, you also have to consider whether the software meets the current and future needs of your business.

In this guide, we’ll look at some of the most used invoice creators and compare them in terms of functionality and pricing. We’ll also examine how satisfied customers are with each software to determine how easy it is to use.

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What is an invoice creator?

An invoice creator is an online tool that allows you to create and send invoices.

Invoice creators come in all shapes and sizes: Some are free, some have limited functionality, whilst others offer advanced features such as automated billing and the ability to track payment status.

Regardless of your needs, an invoice creator can be used to streamline the invoicing process. They help you create professional-looking invoices and reduce the risk of human errors by automatically filling out fields, such as date, invoice number and customer information.

Best invoice apps for small businesses

1. Conta Invoicing: Free invoice creator

Platform: Desktop and mobile | Pricing: Free

Conta is a simple yet efficient invoicing software for small and medium-sized businesses. With Conta you can create professional-looking invoices and keep track of payments.

Conta is free to use and there are no hidden fees.

Top features:

• Create and send unlimited invoices for free
• Customize your invoices with your own business logo
• Set up repeating invoices (Coming soon!)
• Automate invoice payment reminders and get paid faster (Coming soon!)

Sign up – it’s free!

2. Freshbooks

Platform: Desktop and mobile | Pricing: Starts at 2,9 % + $0,3 fee per paid invoice

Freshbooks is a powerful invoicing option that easily integrates with more than 100 apps. 

Regardless of the size of your business, Freshbooks has a plan which suits your needs. It also has accounting functionality and a mobile app, allowing you to invoice clients and record expenses on the go.

Fresbooks start at $15/month, where you’re limited to invoicing 5 clients. The next plan, Plus, costs $30 per month.

Top features:

• Create and send professional-looking invoices with your own logo, colors and font
• Track and invoice billable hours with time tracking
• Work on the go with Freshboos’ mobile app for iOS and Android
• Get paid with credit cards and bank transfers
• Set up recurring billing

This is what Freshbooks’ invoice generator looks like:

3. Square

Platform: Desktop + mobile | Pricing: $15/month (limited to 5 clients/month)

Square, mostly known for its point-of-sale solutions, lets users create invoices and track the payment status of invoices in real time. One-click payments make it easy for customers to pay online, and more than 75 percent of Square invoices are paid within a day.

Note that Square’s subscription model stands out. The app is free of charge, and you only have to pay per paid invoice. For companies sending a number of invoices per month, the program might be a bit pricy, but for smaller businesses, it might be a favorable solution.

Top features:

• Create and send invoices that get paid fast with online payments
• Track payments on your laptop, tablet or phone
• Bill multiple customers at once with batch invoicing (only for plus-users)

4. Intuit QuickBooks Online

Platform: Desktop and mobile | Pricing: Starts at $17/month

Quickbooks is an easy-to-use accounting and invoicing platform that helps small and medium-sized businesses keep track of their finances.

Quckbooks is easy to use, with a great array of helpful resources when you need it.

Top features:

• Craft and send invoices and estimates on the go
• Schedule recurring invoices
• Integrate with over 750 popular apps
• Get bills and expenses organized automatically
• Allow customers to settle up instantly via debit and credit cards

See also: Xero vs Quickbooks: Which is better?

5. Vyapar

Platform: Desktop and mobile | Pricing: Starts at $49.99 per year (desktop only)

Vyapar is an affordable accounting and billing desktop software for Indian companies. This is a good option if you prefer desktop software to online services and run a business in South Asia.

Top features:

• Choose between 10+ invoice templates
• Create invoices in a simple planner
• Send invoices via email or print
• Keep track of expenses
• Create GST reports in minutes

How much does the best invoice creator cost?

Depending on your needs, an invoicing creator costs between $0 to $50/month.

For small and medium-size businesses, free invoicing software can cover all your needs. Conta is a free cloud-based invoicing software and a popular choice among small and medium-size businesses. With Conta you can easily create and send an unlimited number of invoices for free.

If you have complex needs (such as third-party integrations and online payments), paid alternatives such as Freshbooks and Quickbooks might be better for you.

Interested in free invoicing software?

Sign up with Conta – it’s free!

Is an invoice generator safe?

Invoice creators and other SaaS services are in general safe to use.

They usually take advantage of state-of-the art encryption and authentication technologies, providing a safe home for your company data.

Note that no matter where your data is stored, there’s always a risk of a data breach. That’s why it’s important to choose an invoice creation software that takes data security seriously.

How to choose the best invoicing software

Here are some tips that will help you choose the right invoicing generator for your business:

1. Know your needs: List out your business needs and see which services meet them. Here are some things to consider: Is the software easy to use? Can invoices be sent in your preferred invoicing format? Does the solution offer the automation functionality that you will need in the future?

2. Consider your budget: When running a business, keeping costs low is vital to staying profitable. That’s why you should consider the price of all the services you’re looking at before making your final decision. Testing free invoicing software before considering paid alternatives can also help you save money.

Talk to friends and check reviews: Learn from other businesses’ experiences with the invoice creators you are considering using by looking at online reviews at Trustpilot or other reliable review websites.

See also: The best Quickbooks alternatives (free and paid)